Data Protection Statement
At Transform Trust we take data protection and your rights as an individual very seriously.
At Transform, we have worked hard to ensure the appropriate policies and procedures are in place across our schools to ensure that we are compliant; that we collect and process data responsibly; and that we store and dispose of information in accordance with the law.
“We live in a data-driven world. Almost every transaction and interaction you have with most organisations involves you sharing personal data, such as your name, address and birth date. You share data online too, every time you visit a website, search for or buy something, use social media or send an email.
Sharing data helps makes life easier, more convenient and connected. But your data is your data. It belongs to you so it's important your data is used only in ways you would reasonably expect, and that it stays safe. Data protection law makes sure everyone’s data is used properly and legally”, ICO website, May 2018.
Changes in the law is the result of work by the European Union (EU) to bring data protection legislation into line with new, previously unforeseen ways in which data is used. The new General Data Protection Regulation (GDPR) came into effect from Friday 25 May 2018.
The GDPR forms part of the data protection regime in the UK, together with the new Data Protection Act 2018 (DPA 2018). More information on data protection can be found by visiting the Information Commissioner’s Office at www.ico.co.uk.
The ICO is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. For more information on the ICO go to: www.ico.org.uk.
For more information about the Trust's Data Protection, please email: firstname.lastname@example.org.
We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your Headteacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.
School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.
All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.
In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.
To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.
You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details. An appointment will be required. There is usually no fee payable.
You may find the attached document useful. Please click the link below regarding GPDR and schools.
TRANSFORM TRUST DATA PROTECTION OFFICER - Jill Wilkinson
Contact: 0115 982 5090