Data Protection GDPR

General Data Protection Regulation – Parent/Carer information

LATEST

Coronavirus Update
Key Worker Information – since the Government’s announcement to close schools on 18 March 2020, it has been necessary for us to collect and manage the data of Key Workers and their children in a different way in order to comply with the Government’s guidance.  We will only process and manage this information to ensure that our Key Worker children are entitled to a school place whilst schools are closed or during the time when they are partially open for specific year groups.  Transform Trust and our Schools take their obligation to protect the processing of data very seriously and will ensure that the appropriate measures are in place to safeguard this information.  

 

Coronavirus-Privacy-Notice-June-2020.pdf

 

We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your Headteacher is responsible for their accuracy and safe-keeping.  Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary.  Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.

All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details. An appointment will be required. There is usually no fee payable.

You may find the attached document useful. Please click the link below regarding GPDR and schools. 

 

https://www.gdpr.school/wp-content/uploads/2018/03/gdpris-gdpr-infographic-parents.pdf 

Data-Protection-Policy---May-2018.doc

FREEDOM-OF-INFORMATION-POLICY.pdf